Release Notes WAS EASy

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Version 2.2

Free Online Scoring

When you buy printed scales from our Walmyr Store ( https://shop.walmyr.com ), you can now score them free in WAS EASy. (This feature takes the place of our sunsetted product, WASSPWeb.) It's as simple as:

  1. Log into your WAS EASy account. If you don't yet have one, sign up for a free account at https://waseasy.walmyr.com.
  2. Navigate to Account Details and click the Free Scoring tab.
  3. Click Get an order from Walmyr Store to import the order. Provide the information about your purchase. Each order can be imported only once.
  4. After the order is imported, it's shown in the Imported Orders section of the Free Scoring tab in your Account Details. An icon is shown beside the scales that are eligible for free scoring.
  5. To score a scale you've administered, you can:
    • Click the icon beside the scale on the Free Scoring tab.
    • Navigate to the desired scale in the Assessment Scales view and click Score Scale.
  6. Type the values into the boxes as your respondent answered them. Click Score. The scale is scored and a new administration record is created.

You can add respondents to an existing administration record by clicking the Score Scale button from that administration's detail view.

Account Details

We've reorganized the information in the Account Details view to use more tabs to separate the data. We now have tabs for:

  • User Info: Your name, address, and other information is located on the User Info tab.
  • WAS EASy Credits: This displays your credit balance, your administration rate, the credit purchases you've made, and the Buy Credits button.
  • Manuals: You'll find the PDF manuals you've purchased through WAS EASy here as well as options for buying others. You can also download PDF samples of all our scales.
  • Free Scoring: For those who've purchased paper scales through the Walmyr Store, you can score them free. See the section above for details.
  • Preferences: Introduced in v2.1, the preferences tab lets you specify options for receiving emails vs in-app notifications and so on.

Using WAS EASy credits for purchases

If you'd like to purchase any of our manuals in PDF format, you can now use your existing WAS EASy credits to do so. Go to Account Details > Manuals tab and click the purchase button for the manual you want. If you have enough credits in your account, a button to Buy with Credits is displayed next to the Buy via PayPal button.

Email Passcodes in Spanish

For scales that are available in Spanish, you now have the option of sending the passcode email to your respondents in Spanish.

PDF Licensing

PDF Licensing* is a new feature in WAS EASy that enables you to purchase a license to download and print our assessment scales for a limited time period.

For those who prefer to administer our scales in person, shipping for printed scales can be expensive. A PDF license gives you special permission to print or photocopy a customized version of our scales in any quantity during the licensure period—and score them free.

* PDF Licensing is available only to those who live and work in the U.S. (and territories), Australia, Canada, South Africa, and U.K. (and territories).

Each scale you want to use must be licensed separately. When you buy a license and agree to the terms, we provide you with a customized version of the scale containing a special QR code that provides proof that the scale is licensed to your agency. Anyone can scan the QR code with a smart phone. No special app is needed—most smart phone cameras recognize the QR code and open the validation URL with a tap.

The licensure periods are 1 month, 3 months, 6 months, 1 year, and 5 years. If you license the scale for 1 month, say, from August 1 to September 1, you can print as many copies of the scale as you need during August. When you want to score the scale, find the scale in the Assessment Scales view and click Score Scale next to the licensed scale. Enter the values your respondent chose for each item on the scale. The score is calculated, and an administration record is created along with the Completed Administration Report PDF. You can add more respondents to the administration, if desired, for entire families in crisis or for research projects.

You can also choose Clinical/Therapy or Research* for any administration, and a downloadable Demographics Survey is available for your use.

To see how Licensing works, log into your WAS EASy account and go to https://waseasy.walmyr.com/help/aboutlicensing.

* Students aren't eligible for licensing, but college/university instructors are. Ask your instructor to license the scale for your school project.

We hope you enjoy these new features!

Version 2.1

In-App Notifications

Notifications indicator in the title panel

WAS EASy now has a notification system for certain types of events. When you receive a notification, a notification tray appears in the title panel next to the Support link. Click the arrow to show the notifications. You can mark each notification as read by clicking the icon to the right or mark all as read by clicking the link at the bottom of the notifications list. Only unread notifications appear in the tray. All notifications are removed from the system after 7 days, whether you’ve read them or not.

Preferences Tab

The user preferences tab

The Account view has a new Preferences tab where you can indicate

  • Whether you want WAS EASy to send you emails, in-app notifications, or nothing when a new administration is ready. The default value is email.
  • Whether you want an email, in-app notification, or nothing when an administration is complete (all respondents have submitted their responses to the scale). The default value is email.
    Note that if you choose text messaging* when you start the administration, the text message is sent regardless of (and in addition to) your choice for this option.
  • Whether you want your unused, expired administrations automatically canceled and refunded on the first day of every month. The default value is No.
  • Whether you want the Add Text Messages? option to default to "Yes, text me" for new administrations. This option is available only if you’ve enabled text messaging on your profile. You can still change it to "No, don’t text me" for any administration before you start it. The default value is No.*

Text Messages

The text messaging feature is back*! When you start an administration, you have the option to request a text message to your mobile phone when the administration is finished (all respondents have answered). If you choose this option, a small fee is added to the cost of the administration. For the US and Canada, the fee is $0.01 per administration.

Currently, text messages are available only for completed administration alerts.

* The text messaging feature can be enabled in Account Details > User Info. Edit your profile to access the text messaging option:

  1. Make sure the Telephone Number you provided is for a mobile phone, not a land line.
  2. Make sure the Telephone Number has the correct calling code for your country. For the US and Canada, it’s 1.
  3. Set OK to receive text messages at this phone number? to Yes, you may text me.
  4. Click Save.

If you haven’t yet verified your mobile phone number, you’ll be sent a text message with a 6-digit code. You must enter the code within five minutes to activate text messaging. If you don’t enter the code in time, the text messaging option reverts to No, don’t text me.

Version 2.0 — 31 May 2021

31 May 2021 updates are described below.

Resend passcode

As in the previous version, WAS EASy can email a passcode to your respondent(s), if you’d like. Sometimes emails from our system get trapped in spam filters, and sometimes there are typos in the email address. If your respondent does not receive the email, you can now resend it by clicking the Resend Passcode icon.

This gives you the option of sending the passcode to the same email address or a different one (including to a different respondent altogether).

Delete email passcodes file

After your respondents take the assessment, you can delete the email passcodes file without having to wait 180 days after the administration expires for the system to automatically remove them.

If you want the email address on the completed administration report, download the report first. Once the email passcodes file is deleted, email addresses will not appear on those reports.

Refund expired administration

For administrations that expired without recording responses from the respondent(s), you can request a refund. Click on the expired administration (shown in gray text in the list view) and click Request Refund. A support ticket is automatically created. Refund requests might take up to two business days to investigate and process. The cost of the administration is refunded to your WAS EASy credit balance. You’ll receive an email confirmation when this request has been completed.

The refund button appears only if none of the respondents submitted responses.

If you have any administrations that expired at least one month ago without receiving responses, they’ll be automatically refunded shortly. Watch for an email letting you know which administrations were canceled and how much credit was refunded to your WAS EASy account.

For administrations expired less than 30 days ago, you can extend the deadline for a month to give respondents more time.

Friendly Passcodes

Respondent passcodes made up of random letters and numbers are difficult to type in, so we made them friendlier. They now consist of two words and two numbers, making them much easier to type.

Response Aliases

Like for Administrations, you can assign an alias for each respondent passcode. PLEASE… do NOT use your clients’ full names or any info that could identify someone! If our database gets hacked, you wouldn’t want your clients’ identifying info to fall into the hands of the unscrupulous. Keep it to first name + last initial (or first initial + last name), a client ID in your system, or some other name that identifies the respondent to you without risking their privacy.

Respondent and Administration aliases are for your benefit only; they are never displayed in any emails or page we send or present to respondents.

MPSI and CSI Spanish Administration Results

Now you can choose whether to view the respondents’ results in Spanish for the MPSI, CSI, and CSI-SF! The responses, answers, and subscale names are also available in Spanish on the completed administration report.

This feature was suggested by one of our customers. If you have ideas you’d like to see implemented, create a support request of Type "Suggestion," and we’ll see what we can do for a future update!

MPSI Technical Manual in Spanish

We’ve finished digitizing the Manual Tecnico del MPSI. Now, you can purchase the MPSI Technical Manual PDF in English or Spanish (or both!).

Those who have already purchased the MPSI Technical Manual PDF in English can also download the Spanish version.

Administrations Statistics Report

The report has been fixed. It shows you the number of administrations you performed in the selected time period and breaks down the numbers by scale.


We hope these improvements will enhance your experience with WAS EASy. Thanks for being our customer!

 

This page describes the notable changes for the WAS EASy application. For more information about WAS EASy, visit http://www.walmyr.com/waseasy

Version Date
2.2 4 Jul 2022
2.1 5 Sept 2021
2.0 31 May 2021